Office Manager/Assistant – One of the world’s leading private financial investment firms – Nicosia, Cyprus 123 views

The Client: 

Our Client, one of the world’s leading private financial investment firms, is seeking to recruit a highly motivated individual for the position of Office Manager/Assistant to join their team in a newly established office in Nicosia, Cyprus. 

Duties and Responsibilities: 

• Dealing with matters relating to the running of the office independently/with minimal supervision, while ensuring the office is always presentable.
• Manage and maintain all company vendor/supplier accounts, with the ability and drive to negotiate new contracts with service providers such as cleaners, couriers, taxis, electricity suppliers to ensure the smooth set-up and running of the office.
• Build collaborative relationships with NL & UK-based IT, Finance, Facilities and HR teams, and other Office Managers/Assistants.
• Diary, travel management and expense processing.
• Providing practical assistance to ex-pat colleagues including visiting colleagues.
• Preparing reports and performing other administration tasks.
• General secretarial duties; opening, distributing and, where appropriate, dealing with all mail.
• Answering and processing telephone calls quickly and efficiently.
• Assisting with several administrative processes, maintaining up-to-date filing systems, both hard and soft copy.

Skills/ Qualifications/ Experience:

• A University Degree is desirable but not essential
• Previous experience in handling confidential and commercially sensitive information.
• A proven track record in a demanding Office Manager/Assistant role, previous experience of setting up a new office is an advantage.
• Basic understanding of typical service provider contracts/market norms.
• Articulate and diplomatic, remaining calm in a demanding environment.
• Demonstrate a flexible approach; understand the demands of a busy team and quickly assess, propose, and adapt solutions unique to each situation.
• Demonstrate a strong sense of urgency, with a proactive “get the job done” attitude, a desire to exceed expectations.
• Extensive organisation and problem-solving skills, with ability to manage a number of tasks under demanding deadlines.
• Confident working independently with limited direction.
• Strong interpersonal and written communication skills.
• Fluent English and Greek, with a high level of business vocabulary, is a requirement.
• Proficient in all Microsoft Office applications

Location: 

The position is for the Client’s newly established office in Nicosia, Cyprus. 

Remuneration:

A very attractive remuneration package will be offered to the successful candidate according to the qualifications and experience.

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