CareerFinders, on behalf of our client, one of Cyprus’ most well established and highly respected Architectural Firms with headquarters in Nicosia, we are seeking to recruit a Head of Finance & Administration to join their expanding team. The successful applicant will play a pivotal role in the day-to-day operations of the company, overseeing all Financial Management & Reporting as well as Receivables & Invoicing cycles, Trade Creditors & Associates and Payroll. You will be a full member of either the ACCA/ACA and hold approximately 5-10+ years of relevant experience within a senior-level finance role. Fluency in Greek & English is a must. The role includes the supervision of less experienced team members within the finance and administration function of the company.

Key Duties/Responsibilities:

• Cash flow management, planning for needs and invoices to be issued/paid.
• Preparation of annual budget before the year end, depending on the various issues, update and/or revise budget mid-year (budget includes profitability and cash flow).
• Management Accounts preparation quarterly including actual results for the period and projected for remaining months of the year.
• Monthly reports (Synthesis extended reports) sent to Directors showing invoices / receipts and debtor balances for each Director.
• Monthly creditors’ analysis of payments, agreed with Management before payments can start for the month.
• Annual calculation of hourly rates per employee.
• Target setting for revenue, based on existing personnel.
• Overall monitoring and coordination with the Directors and/or Project Leaders, for the progress of the projects and the timing of invoicing.
• Timesheets monitoring and follow up of projects invoicing / future expectations.
• Monitoring of project agreements and facilitating the preparation of any agreements for projects in progress that have not been prepared yet, to facilitate the invoicing progress.
• Support for the preparation of new fee proposals/tenders through e-procurement.
• Review of letters and invoices prepared by Accounting Officer, before submitting to Directors for approval and then to the client.
• Review of trade creditors contracts and signing of invoices after ensuring that they are in line with the agreements for each project.
• Update the Purchase Orders file in excel for the invoices issued by trade creditors and the specific folder of each associate / sub consultant.
• Preparation of Associates contracts.
• Monthly payroll preparation (including recording of the leaves).
• Submission of files to social insurance department.
• Upload file to Provident Fund and payment to their account.
• Preparation of contracts for staff members.

Key Skills/Experience:

• Educated to degree level in Accounting/Finance/Economics or a related field.
• Holders of an MBA are also encouraged to apply.
• Full member of a recognised accounting body (ACCA/ACA/CPA).
• 5-10+ years of relevant experience within a Finance role is essential.
• Any previous Finance experience within the Construction and/or Real Estate industry will be consider an advantage, but not essential.
• Excellent managerial and leadership skills are a must.
• Excellent communication skills in both Greek & English are a must (Written & Spoken).
• Outstanding organisational and time management skills are essential.
• Strong interpersonal, communication and presentation skills.
• Ability to work well under pressure and meet tight, business critical deadlines.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number KAR5899. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.