CareerFinders, on behalf of our client, an expanding Investment Firm with offices across Cyprus, we are seeking to recruit a Junior Office Administrator to join their team in Limassol. The successful applicant will play a key role in supporting a busy office from an administrative perspective and should possess a minimum of 1+ year of relevant experience within a similar, administration focused position. Excellent organisational and time management skills are essential as well as fluency in both written and spoken English.

Key Duties/Responsibilities:

• Maintain good, professional communication between all the departments and associates of the organization.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings and appointments.
• Hold and update a meeting agenda and conference room booking schedule.
• Assist with event organization.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Provide general support to visitors.
• Travel organization.
• Assist the HR Manager for any inquiries in relation to employees.
• Place orders for the needs of the office through various vendors and ensure the office is stocked appropriately.
• Keep track of the petty cash through the Company’s registry and ensure all receipts are recorded for the accounting department.
• Be proactive in suggesting ways to organise the office more efficiently.
• Any other ad hoc duties from time to time.

Key Skills/Experience:

• Qualifications in Secretarial Studies or a related field will be considered an advantage.
• A minimum of 1+ year of experience as an Office Administrator, Office Assistant or related role.
• Excellent verbal and written communication skills.
• Active listening skills.
• Strong organisational skills to plan, prioritize and execute duties.
• Strong interpersonal skills and the flexibility to adapt to changing work demands.
• Excellent command of the English language both verbal and written (native or fluent English speaker).
• Excellent ability to multitask.
• Good communication skills.

To apply for this vacancy, please send your CV, along with any covering letter to jobs@careerfinders.com.cy quoting the reference number KAR5856. Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. By sending us your CV you are giving CareerFinders your consent to be contacted for this and any other suitable vacancies that we believe match your skills and experience. To view our privacy policy, please click www.careerfinders.com.cy/privacy-policy.